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Top 5 Features of an Ideal HRMS Software: An Employer’s Guide To Choosing The Best HRMS Platform for Business

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In 2022-2023, there are two sorts of businesses in every sector. One is aware of the advantages of using HR management software. On the other hand, the advantages of HRMS software are unknown to the second kind.

However, business owners struggle since they are aware that they require an HR management system, but are unsure on how to choose the best one from the available options in the market today.

Choosing the best HRMS software in India can be challenging because there are so many options available and many of them make bold claims.

Your Human Resource professionals are free from any paper-based procedures when they utilise an HR management system and everything it has to offer. There won’t be any possibility of data theft, your complete human resource management process will be extremely safe and seamless.

However, selecting the top HRMS platform in India is not a simple undertaking. You need to conduct extensive studies and comparisons in order to select the single biggest option. You must list the top software options together with their features, advantages, costs, ratings, and reviews, among other things.

That said, you may not be able to do all of these things because you have your hands full with other tasks. For this reason, here is a guide to enable you to select the best HRMS tool from among a variety of reasonable options that make bold claims.

So, what should your future HRMS tool offer? Let’s take a look.

Feature #1: Employee Attendance and Time Management

It is challenging to keep track of everyone’s in and out times in accordance with business regulations. But software for human resource management performs scheduling, attendance monitoring, staffing needs, and compliance functions.

These HRM applications enable scheduling people across divisions, locations, or projects. Numerous applications also notify workers when staffing levels are insufficient or their schedules change.

The often-complicated payroll process is also streamlined by using electronic timesheets for both time tracking and payroll purposes.

Top-notch HRMS platforms today, apart from tracking and managing employee time and attendance, also go above and beyond traditional functions to provide additional services such as, analytics, notifications, geo-tagging, geo-fencing, biometric-enabled attendance tracking, leave management, overtimes and so on.

Feature #2: Employee Lifecycle Management

Every employee’s history, from hire to retirement, needs to be manageable with a single click. The system’s personnel management component provides automated control over the whole employee lifecycle.

With features like real-time analytics, data management, and reporting, an HRMS allows employers to work towards their business goals faster, achieve functional efficiency, fill vacancies quickly, and predict workforce needs in the future.

HRMS today also makes it possible for companies to build a useful employee database that can be accessed whenever necessary from any location. A data management system permits the classification of personnel according to functional needs, and a comprehensive HRMS software provides visibility into the roles that employees are qualified for in real-time.

You may build a secure and reliable data integration system that prevents data duplication. What’s more, it can guarantee a perfect user experience by mass integrating employee documentation into your database. This is especially helpful when onboarding employees in bulk.

Feature #3: Employee Upskilling

Finding talent who keep learning new skills and knowledge is paramount for any organisation. When they have such employees in their ranks, they can keep up with the changing nature of technology and consumer needs. And that is why, enterprises today put a lot of effort into helping workers learn and advance their skills, both hard and soft.

To train, develop, and to offer employees training material , a workforce management platform (HRMS) can interface with applications like learning management system (LMS), learning experience platform (LXP) and employee engagement services (EES). For instance, a customisable LMS can provide possibilities for uploading additional materials as well as preloaded educational resources.

The LMS can also connect to outside programmes that oversee employee certifications and record them for your company.

Similarly, HRMS software with upskilling modules can provide gamified user experience and guided learning paths. A gamified experience offers so much more than traditional learning. It’s much more fun, interactive and deeply engaging. A level-based and reward system not only motivates learners, but also upskills depending on their own learning behaviours, speed, and interests.

Feature #4: Employee Recruitment Management

A comprehensive HRMS software assists human resources personnel in streamlining and automating the entire recruitment process, right from advertising the job to candidates to onboarding.

Needless to say, a comprehensive HRMS software assists human resources personnel in streamlining and automating the entire recruitment process, right from advertising the job to candidates to onboarding.

With an HRMS, companies can use the application tracking system (if it has one), to automatically accept or reject individuals based on specified criteria while managing external recruiters, posting job openings on several platforms like social media and job portals and managing the entire hiring process.

Among other things, such HRMS software can help with database management, benefits administration, and updating application tracking systems.

It can guarantee a simple onboarding process that aids in giving new hires a successful start to their careers. Therefore, when new recruits connect their goals with the company’s expectations, it will produce positive results.

Feature #5: Payroll Management

It takes a lot of hard work and focus to manage taxes, benefit plans, payments, and calculations without making a mistake. The HR and finance teams combined ensure that these are taken care of without fail.

But taking a manual approach isn’t ideal. There can be security lapses, of course, but also a high risk of making errors and missing deadlines. All of these combined can result in penalties and legal hassles.

But HRMS with integrated payroll can help in the administration of precise accounting and financial records for employees, including information on their salary, incentives, taxes, allowances, and take home pay.

For the employer, payroll software can simplify payroll procedures and expedite financial activities. What’s more, HRMS with payroll can streamline compliance management which is bothersome when done manually.

Conclusion —

Today’s businesses are dedicated to aligning their HR strategies to strengthen their workforces in order to be successful.

Modern businesses need reliable software to organise their employees so they may more readily meet their customers’ complicated needs.

Without conducting adequate research, firms are occasionally forced to use impractical, resource-heavy, and out-of-budget software.

There are countless feature possibilities, but selecting one as a resource requires a thorough understanding of the qualities that might strengthen your organisation.

You may consider purchasing an HRMS for your company now that you are aware of what it can provide. But take your time, consult with HR experts, peruse evaluations, and then act.


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